Privacy Policy | VoxHaven

Introduction

Welcome to VoxHaven ("we," "our," or "us"). We understand that privacy is especially important for LGBTQIA+ individuals who may face discrimination or safety concerns. This Privacy Policy explains how we collect, use, protect, and share your information during our pre-launch phase.

Current Pre-Launch Features: VoxHaven is currently in pre-launch mode. During this phase, we only collect information through:

•Waitlist signups
•Community surveys
•Volunteer job applications

By using VoxHaven, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our website.

Information We Collect (Pre-Launch)

Waitlist Signup Information

•Email address (required)
•Name (optional)
•Preferred pronouns (optional)
•Interest areas (optional)

Survey Response Information

•Survey responses about community needs and preferences
•Demographic information (optional and anonymous)
•Feedback about platform features and services
•Contact information if you choose to provide it

Job Application Information

•Full name and contact information
•Resume/CV and portfolio links
•Social media profiles (for relevant positions)
•Application responses and motivation statements

Website Usage Information

•Pages visited and time spent on site
•Device information (IP address, browser type, operating system)
•Referral sources and site navigation patterns
•Basic analytics cookies (with consent)

Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience and understand how you interact with our website. You can control your cookie preferences through our cookie banner or by contacting us.

Necessary Cookies

Essential for website functionality and security. These cannot be disabled.

Examples: Session management, form submissions, security features

Analytics Cookies

Help us understand how visitors interact with our website to improve user experience.

Examples: Google Analytics, page views, user engagement metrics

Functional Cookies

Enable enhanced features like personalization and user preferences.

Examples: Language preferences, accessibility settings, saved forms

Marketing Cookies

Allow us to show relevant content and measure advertising effectiveness.

Examples: Social media integration, advertising measurement, content personalization

Your Control: You can manage your cookie preferences at any time using our cookie banner, which appears on your first visit. You can also contact us to update your preferences or learn more about our cookie practices.

How We Use Your Information (Pre-Launch)

✓Send you updates about VoxHaven's launch and development
✓Notify you when the platform becomes available
✓Analyze survey responses to improve our platform design
✓Review job applications and contact qualified candidates
✓Understand community needs and preferences
✓Improve our website and user experience
✓Comply with legal obligations and protect rights

Future Use: When VoxHaven launches, we will update this policy to reflect platform features like user accounts, content creation, and community interactions.

Data Protection & Security

Our Security Measures

🔒End-to-end encryption for sensitive communications
🔒Regular security audits and updates
🔒Secure data storage with industry-standard protection
🔒Limited access to personal data by trained staff only
🔒Anonymization options for enhanced privacy

Information Sharing (Pre-Launch)

We DO NOT Share Your Information Except:

•Email Service Providers: To send launch updates and survey invitations (Brevo/Sendinblue)
•Website Analytics: Anonymous usage data for site improvement (Google Analytics, with consent)
•Survey Platforms: Survey responses through secure, encrypted platforms
•Legal Requirements: When required by law or to protect safety

Important: We will never sell your personal information to third parties, and we only work with trusted service providers who maintain the same privacy standards.

Pre-Launch Advantage: Since we're not yet handling user accounts, posts, or community features, your privacy exposure is minimal during this phase.

Your Privacy Rights

Access & Control

• Access your personal information
• Update or correct your data
• Delete your account and data
• Export your data
• Control privacy settings

Communication

• Opt-out of non-essential emails
• Choose notification preferences
• Request information about your data
• Report privacy concerns
• Contact our privacy team

Special Protections for LGBTQIA+ Community

🏳️‍🌈Chosen Name Protection: We respect your chosen name and pronouns, regardless of legal documentation
🏳️‍🌈Anonymous Options: Many features can be used without revealing your identity
🏳️‍🌈Location Privacy: We don't require or store precise location data
🏳️‍🌈Safety First: We prioritize your safety over data collection

Children's Privacy

VoxHaven is designed for users 13 years and older. We take special care to protect young users:

•Enhanced privacy protections for users under 18
•Additional safety measures and monitoring
•Parental rights respected while protecting youth autonomy

International Users

VoxHaven is available globally, and we comply with international privacy laws:

•GDPR Compliance: Full rights for European users
•CCPA Compliance: California privacy rights
•Global Standards: We meet or exceed privacy standards worldwide

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

•Posting the new Privacy Policy on this page
•Sending you an email notification
•Displaying a prominent notice on our platform

Continued use of VoxHaven after changes indicates acceptance of the updated policy.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

Email: hello@voxhaven.com

We are committed to responding to your privacy concerns promptly and thoroughly.